For all students, one of the most memorable assignments that they will encounter is writing a report – but not really in a good way. Report writing can be a very stressful task for students.
Many academic assignments require a report instead of an essay. This creates a lot of confusion among the students. There are also reports that are required in workplace which many people also struggle to write. Regardless of its purpose, writing a report can be a long and daunting process.
Are you planning to write a report soon but you have no idea how? You’ve come to the right place.
Today, we’ll discuss the basics of a written report and some tips on how to write a report.
What is a Written Report?
In an academic sense, reports and essays have some sort of overlap. The two are sometimes used interchangeably. In most cases, report writing is required for matters like business, technical and scientific subjects, and in a workplace.
Basically, a report is a sharp and concise document that’s written for specific purpose or audience. Specific data and evidence are presented, analyzed, and applied to a specific problem or issue. The data collected is presented in a structured, well-organized format by making use of headings and sections. This is to ensure that the information is easy to read and follow.
When you are asked to write a report, you are usually briefed and will be given instructions and guidelines. The brief will usually outline the purpose, audience, and the issue that has to be addressed. Specific requirements for structure or format will also be given.
The requirements for the precise form and content should vary between organization and departments.
Tips on How to Write a Report
The format for writing a report will usually be given by your superior or instructor, so we will not be covering that in here. Instead, we’ll be talking about the best processes for writing your reports.
Decide the Objective
Like with any processes, a report’s foundation is on the purpose which is essentially why the report is being created. With a clear objective, you will be able to write a report that is focused and designed to engage the reader.
Answer the questions: Who, What, Where, When, Why, and How. This approach will save you time from rewriting later and prevent a sense of aimlessness while writing your content.
Understand the Audience
Identify and understand the target audience for your report. Once you have identified your reader, you can adjust and use the appropriate language, information that will be incorporated, and supporting material.
This gives your report a personal touch instead of a generic one. It can also help you generate ideas based on the reader’s preference.
Collect the Facts
The more information that you can add to your report, the more credible it is. Therefore, be sure to add data, figures, and facts to strengthen your argument. Of course, if you’re going to add data or facts, it’s imperative that you cite your sources like news articles, interviews, published studies, and more.
Organize Your Ideas
It’s not enough that you are extensive with your collected information, it’s also important that you present them in a way that it’s easy to read and follow. For this, you need to follow the instructions that were given to you by your manager or teacher.
Make your report easier to navigate by using headers, images, and breaking long paragraphs for better and shorter read.
Edit, Proofread and Do It Again
Coming up with what you want to say is only a small part of writing a report. In fact, editing and proofreading will usually take more of your time.
Once you have finished writing the report, it’s time to trim the fat of your work. Cut away everything that doesn’t serve a purpose of the written content. Re-read the entire report and preferably out loud because it’s a lot easier to catch mistakes when you can hear them.
Once you have edited the article, you may do it again but at a later time. A fresh pair of eyes will likely notice more mistakes that you didn’t catch before.
Following these guidelines should give you a nudge in the right direction to a killer written report.
Go Write that Report
Writing a report can be very stressful and overwhelming, we get that.
However, this doesn’t mean that you can’t make it a whole manageable. As a last tip, be sure that you write clearly and concisely.
Hopefully, with this post, we have inspired you to write a successful report that will impress your reader.
Have you written a report before? Do you have any other tips that we were not able to mention? Share with us in the comments below!